Business Plan Add 
Having a precise cost and development plan, even for the smallest details, is essential to avoid surprises during the construction of the event.
Having the list of all items, with all details, that make up the event, means being able to control, modify, implement and optimize both the actions of the event and its costs.
From the most obvious items such as technical services, hotel rooms, lunches and dinners, to the most hidden items such as decorations, third party installations, welcome candies or insurance costs, everything will be perfectly foreseen and listed and will be able to constitute the real feasibility plan of the event.
Sight inspection Add
Once
the location, where the congress or event will be held, has been
decided, it is time to conduct an inspection to understand its real
feasibility, taking into account the expectations of the project and
the margins assigned to it.
A
well-done inspection generally allows you to have the basic
confirmations to endorse and implement the business plan, creating
the conditions for stipulating all the preliminary agreements and
contracts necessary for planning everything, even the smallest
detail.
Furthermore,
very often a second inspection after a few months is necessary to
focus on everything that has been approved and to check that all the
agreements made with local suppliers can be 100% respected.
Hotel & Congress Centre Booking
Add 
Dealing
correctly with hotel reception services and related services, such as
food, is of vital importance for the success of the event.
A
congress in which the services can be perceived by the participants
as being of the highest level, perfectly aligned with the overall
quality of the participation proposals, with favourable costs
compared to any "private" booking via the web, creates a
real and engaging sense of exclusivity for the group that reflects
directly on the event organizers, giving them prestige and merit.
All inclusive invoice Add
In
many cases, for associations and for some types of companies, it is
not possible to invoice many items of expenditure for accounting
purposes. Even many categories of professionals cannot deduct some
types of expenses related to congresses and events.
In
these cases, Broadcast Events International offers a replacement
billing service. Billing itself on behalf of the customer, providing
for the payments of all deposits and balances of all necessary
services.
In
this case, we can also be responsible for receiving all payments
related to registration for the congress or event in general,
providing a cumulative invoice for all the services purchased.
Independent web page & shopping cart
Add
This
service allows consistent savings and accuracy regarding booking and
payment services for your congress / event.
Instead
of changing and implementing pages and carts on your site and then
hooking up to electronic payment systems, you can use our external
service of your website, which is camouflaged in the graphics and in
the contents as if it were any page of your site. Users or customers
will be momentarily directed to the explanation page \ cart and once
the transaction \ registration has been done, the money will be in
your account and a database will keep all the registration items and
the data of the members in order and always available (in respect of
the privacy law).
Software inscription Add 
An
implementation that can save you time, avoid confusion both for you
and for those who want to pay the annual membership fee or pay the
registration fee for the congress, consists in the use of a software
created especially for this type of activity.
Through
the software, registration will be very simple, including many items,
but absolutely error-proof. Any abnormal or simply unexpected
operations will not be possible, while the software will suggest the
correct operations at any time.
Once
the registration and the possible payment are completed, all the data
will remain available in a database that can be consulted at any
time. At the same time, it will allow you to have both momentary and
future statistics on everything that has been done, in the total
respect of privacy.
This
software can be customized from time to time for each of your
individual events, storing data and statistics independently.
Incentive Team Building Add
If
your event has for purpose not only the dissemination of information,
but also to train loyalty, the creation of harmony, a deep incentive
for collaborators, our company will be able to support you by
choosing dedicated locations and activities exclusively for this, in
privatized and highly customized environments for the purpose,
through recreational, sporting and cultural activities.
The
size of these environments may be for a few dozen people as well as
several hundred, located in exclusive European or extra-European
locations.
We
particularly suggest the French Caribbean where it is possible to
have a favourable climate at any time of the year and an availability
of dates throughout the year.
Food & Beverage Add 
Choosing
which foods and drinks to offer at your event is not always easy, but
the secret of a spectacular dining experience is something else
entirely.
Before
even contacting any supplier, talking to any chef
de cuisine,
deciding which local specialties will be consumed, it is essential to
know the needs of the participants.
Limits
of the type of meal linked to religion, specific food allergies,
vegetarian, vegan, protein diets, determine prudent choices and
suppliers able to satisfy them.
To
do this, the organization has developed a method to know these needs
at the time of registration, in order to satisfy all the participants
even on this delicate issue.
Obviously,
during the inspections, preventive tastings will always be carried
out for the choice of dishes and their presentation as well as the
environment where this will take place.
Shuttle services Add
To
provide a high-quality service during any event, we have developed
internal transport services in all cases where there is a need to
move people.
Whether it is people of particular interest to the
event, such as international speakers, institutional public figures,
someone who has a difficulty using public transport or people who
have been waiting at the designated bus collection points for
scheduled transfers or for health reasons, in all these cases the
service will solve the problem without creating inconvenience or
delays in the continuation of the event.
Communication Add
Being
able to have all the necessary communication channels open before,
during and after an event is often a fundamental necessity, but
organizing this generally means creating something very complex that
takes up many people and resources.
Broadcast
Events International is able to think about this, in particular by
customizing a mobile application through which you can communicate
with all members, with closed groups that you can create at any time,
with the external web world, and with innovative applications such as
simultaneous translation heard through your mobile phone. (see
explanation: New simultaneous translation system / innovative live
translation)
Welcome pack creation Add
The
welcome pack is one of the indices that contributes to giving a
footprint to a congress and in general to an important event.
Creating
an adequate welcome pack is the secret to allowing us to be in the
right place at the right moment.
Its
content will serve to give a precise idea of the place where you are,
the peculiarities of the area, to make participants feel at ease, to
suggest options and services and to leave a material and spiritual
trace of what the person will have lived.
To
prepare a good welcome pack, it is not enough to put something in a
bag, and it is not enough to have imagination, it is a very important
marketing operation which takes time.
Specialised Staff Add
A
congress is made up of people, its success is people. People tend to
be positive if they are together with other positive people. For any
problem there will always be an opportunity to solve it, a happy
moment will be even more beautiful because it will always be shared.
Staff,
tailored to the event, who understand in advance what you will need,
that welcomes your guests with elegance, respect and that knows the
needs of people. And always with a smile!
Congress App Add
In
your congress, you will need to register people, to communicate with
each of them, to form working groups, to pass information on as it
takes place, to use simultaneous translation directly from your
mobile phone, to access the scheduling of the contributions and
events, to have the speakers dialogue with the technicians, to give
space to eventual sponsors and, last but not least, to maintain
contact over time with the participants.
In
a word, you could use a customized application especially made for
you and for your future conferences as well.
